Winter Health Care Conference 2023 – Vendor and Sponsor Registration

West Virginia Society for Respiratory Care’s Winter Health Care Conference
February 2 and 3, 2023
Canaan Valley Resort and Conference Center, Davis, WV

It’s our 30th Anniversary! We hope you’ll join us to celebrate this huge milestone!
The West Virginia Society for Respiratory Care Inc. (WVSRC), a 501c6 non-profit educational
organization and state-chartered affiliate of the American Association for Respiratory Care, invites you
and your organization to take part in our health care conference. The goals of the event are to increase
the knowledge and capabilities of healthcare professionals working with patients with lung disease.
The individuals participating will be WVSRC members, respiratory therapists, nurses and students. As
an exhibitor, we would like your company to provide information pertaining to the diagnosis,
education, management, care and/or treatment of lung disease. This can include equipment or
medication demonstrations and products, educational or informational fliers and brochures, and other
material that may be pertinent to this conference.

Event details are provided below:
Dates of the conference: February 2 and 3, 2023
Location: Canaan Valley Resort and Conference Center, Davis, WV
Contact person/phone number: Cindy Keely, WVSRC Conference Chair, 304-549-0296
Suggested arrival time to set-up booth: Wed. Feb 1 after 5pm; or Thurs. Feb 2 from 7am-
8:00am
Conference hours: Feb 2: 7:00am-7:30pm; Feb 3: 7:00am – 11:00pm
Estimated number of attendees: 100
Number/size of tables per booth: One 6-8 ft. table per vendor unless additional requested
Number of chairs: 2
Tablecloths: (standard white provided by facility)
Participation fee:  $600 per vendor – fee is for vendor space only (with up to 2 staff)
*Note: Exhibit area is separate from the lecture area as required for continuing education units.
**WVSRC Non-profit W9 certificate available upon request.

Special Event Sponsorship with recognition available. Vendors, organizations or individuals, will
receive special recognition if providing a level of sponsorship during the event. Various levels available
as well as custom amounts. See WVSRC Exhibitor Vendor Form 2023 or www.wvsrc.org website for
details

All companies, for-profit, non-profit, and government are invited to participate as vendors for this
event.

HOW TO REGISTER:

1. ONLINE – Registration and Payment: please complete the online registration by going to
www.wvsrc.org and provide credit or debit card payment using our easy process with
PayPal (a PayPal account is not required, simply pay as a guest).

2. BY MAIL – Registration with Check Payment: Complete and return the WVSRC
Conference Exhibitor Vendor Registration Form and check payment by January 15,
2023.  Make checks payable to The West Virginia Society for Respiratory Care, Inc. and
mail to Cynthia Keely, c/o WVSRC, 1027 Valley Road, Charleston, WV 25302.
If you have any questions, please do not hesitate to contact me or a member of the WVSRC Board of
Directors.

Lodging: Reserve by January 2, 2023, for the Conference Rate: Rooms starting at $105+ tax for single
or double rooms. Junior Suites and cabins available at reduced rates.
 Reserve a Room Online at: https://www.canaanresort.com/book-
now/?Checkin=02%2F01%2F2023&Checkout=02%2F03%2F2023&Adults=1&Group=1026BN#/room
 Make Room Reservations by phone: 1-304-866-4121 option 1. (If extending stay, please book
by phone)

Canaan Valley Resort is nestled on a plateau overlooking the valley, offering sweeping views of the
surrounding peaks. Situated in a scenic and tranquil setting in the Mid-Atlantic, with endless recreation
and family-focused activities, Canaan Valley Resort is a four-season destination providing the perfect
escape for all ages.  Recently named one of “America’s Best Parks” by Arthur Frommer’s Magazine,
and among the “50 Great Places to Stay” in Washingtonian Magazine.

Location Information: http://canaanresort.com/

Agenda: the final agenda will be posted shared via email as soon as available as well as posted
on www.wvsrc.org and the WVSRC social media pages. A draft agenda can be shared upon request.
Thank you for your consideration. We hope to see you in February!

Sincerely,
WVSRC Conference Planning Committee

The WV Society for Respiratory Care (WVSRC) is a chartered state affiliate of the American Association
for Respiratory Care.
The WVSRC is an approved provider for Respiratory Care (WVBORC) and the WV Board of Examiners of
Registered Professional Nurses #1997-0171RN.