WVSRC

AARC Summer Forum 2025
2025-07-12 - 2025-07-15 | WV
Vendor Invitation Letter

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West Virginia Society for Respiratory Care’s Winter Health Care Conference
February 1 and 2, 2024
Canaan Valley Resort and Conference Center, Davis, WV

You’re Invited! The West Virginia Society for Respiratory Care, Inc. (WVSRC), a 501c6 non-profit and chartered affiliate of the American Association for Respiratory Care, invites you and your organization to exhibit at our conference. The event’s goals are to increase knowledge and capabilities of healthcare professionals working with patients with lung disease. The individuals participating will be AARC/WVSRC members and non-members, hospital and clinic-based respiratory therapists, Pulmonary Function staff, Sleep lab staff, Pulmonary Rehab staff, Durable Medical Equipment company staff, Home Care staff, registered nurses, and respiratory therapy students. As an exhibitor/vendor, we would like your company to provide information pertaining to the diagnosis, education, management, and/or treatment of lung disease, as well as organizations who have a vested interest in respiratory therapists. This can include but not limited to equipment or medication demonstrations and products, educational or informational fliers and brochures, recruiters, and materials pertinent to this conference.

Event details are provided below:
Dates of the conference: February 1 and 2, 2024
Location: Canaan Valley Resort and Conference Center, Davis, WV
Contact person/phone number: Cindy Keely, WVSRC Conference Chair, 304-549-0296
Suggested arrival time to set-up booth: Jan 31 after 5pm; or Feb 1 from 7am-8:00am
Conference hours: Feb 1: 7:00am-7:30pm; Feb 2: 7:00am – 12:00pm
Estimated number of attendees: 150
Number/size of tables per booth: One 6-8 ft. table per vendor unless additional requested
Number of chairs: 2
Tablecloths: (standard white provided by facility)
Participation fee: $600 per vendor – fee is for vendor space only (with up to 2 staff)
*Note: Exhibit area is separate from the lecture area as required for continuing education units.
**WVSRC Non–profit W9 certificate available upon request.

Special Event Sponsorship with recognition available. Vendors, organizations or individuals, will receive special recognition if providing a level of sponsorship during the event. Various levels available as well as custom amounts. See WVSRC Exhibitor Vendor Form 2024 or www.wvsrc.org website for details.

All companies, for-profit, non-profit, and government are invited to participate as vendors for this event.

GRANT APPLICATIONS: If your organization requires the WVSRC to complete an online application or forms to receive an unrestricted/restricted grant for your organization to attend as an exhibitor and/or provide a presenter for this event, please notify the WVSRC as soon as available to begin this process.

HOW TO REGISTER:
1. Online Registration and Payment: Scroll to the bottom of the page to register and pay.
2. BY MAIL – Registration with Check Payment: Complete and return the WVSRC Conference Exhibitor Vendor Registration Form and check payment by January 15, 2024. Make checks payable to The West Virginia Society for Respiratory Care, Inc. and mail to Cynthia Keely, c/o WVSRC, 1027 Valley Road, Charleston, WV 25302.

If you have any questions, please do not hesitate to contact me or a member of the WVSRC Board of Directors.

Lodging: Reserve by December 29, 2023, for the Conference Rate: Rooms starting at $109+ tax for single or double rooms. Junior Suites and cabins available at reduced rates.

· Reserve a Room Online at: https://www.canaanresort.com/book-now?pid=25037
· Make Room Reservations by phone: 1-304-866-4121, select option 1 – provide Group Code. (If extending stay, please book by phone)
· Group Code: 1038W4
Canaan Valley Resort is nestled on a plateau overlooking the valley, offering sweeping views of the surrounding peaks. Situated in a scenic and tranquil setting in the Mid-Atlantic, with endless recreation and family-focused activities, Canaan Valley Resort is a four-season destination providing the perfect escape for all ages. Recently named one of “America’s Best Parks” by Arthur Frommer’s Magazine, and among the “50 Great Places to Stay” in Washingtonian Magazine.

Location Information: http://canaanresort.com/

Agenda: the final agenda will be shared via email as soon as available as well as posted on www.wvsrc.org and the WVSRC social media pages. A draft agenda can be shared upon request.

Thank you for your consideration. We hope to see you in February!

Sincerely,
WVSRC Board of Directors

The WV Society for Respiratory Care (WVSRC) is a chartered state affiliate of the American Association for Respiratory Care.
The WVSRC is an approved provider for Respiratory Care (WVBORC) and the WV Board of Examiners of Registered Professional Nurses #1997-0171RN.

Files for Download: WVSRC Vendor and Sponsorship Form 2024 Vendor Invitation Letter

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