PROSPECTIVE EXHIBITORS AND EVENT SPONSORS

The West Virginia Society for Respiratory Care, Inc. (WVSRC), a non-profit and chartered affiliate of the American Association for Respiratory Care (AARC), invites you and your organization to exhibit at our conference.

The event’s goals are to increase knowledge and capabilities of healthcare professionals working with patients with lung disease. The individuals participating will be AARC/WVSRC members and non-members, hospital and clinic-based respiratory therapists, Pulmonary Function, Sleep lab, Pulmonary Rehab, Durable Medical Equipment, and Home Care-based staff, registered nurses, respiratory therapy students, and other healthcare providers.

As an exhibitor, we would like your company to provide information pertaining to the diagnosis, education, management, and/or treatment of lung disease, as well as organizations who have a vested interest in respiratory therapists. This can include but not limited to equipment or medication demonstrations and products, educational or informational fliers and brochures, recruiters, and materials pertinent to this conference. We also welcome organizations who employ or recruit specific specialty services and staff.

EVENT DETAILS:

Dates of the conference: Thursday, September 12 and Friday, September 13, 2024

Location: The Erickson Alumni Center, 1 Alumni Drive, Morgantown, WV 26506, phone: 304.293.4731

Contact person/phone number: Cindy Keely, WVSRC Conference Planning Chair, 304-549-0296

Suggested arrival time to set-up booth: Wed. Sept 11 after 4pm; or Thurs. Sept 12 between 630am-8:00am

Conference hours: Sept 12: 7:00am-4:30pm; Sept 13: 7:00am – 12:00pm

Estimated number of attendees: 130-150

Number/size of tables per booth: One 6 or 8 ft. table per vendor unless additional requested.

Number of chairs: 2

Tablecloths: standard white provided by facility

EXHIBITOR FEE: $600 per exhibit space – fee is for exhibit space only (maximum 2 staff)

· If your company wants to have more than 2 representatives attending, there is an additional fee of $50.00 for each representative.

· Early Exhibitor Registration ends August 11, 2024.

LATE EXHIBITOR REGISTRATION: After August 11, 2024, each exhibitor space will cost $700.

Exhibitors are permitted to purchase more than one table to accommodate a larger space and/or additional representatives.

*Note: Exhibit area is separate from the lecture area as required for continuing education units.

**WVSRC W9 and Non-profit certificate available upon request.

Event Lodging: a discounted block of rooms will be available for attendees and exhibitors at the Holiday Inn University Place, 1188 Pineview Dr, Morgantown, WV 26505. Details will be shared soon.

Sponsor a Speaker

If you or your organization is interested in sponsoring a speaker for the conference, send an email to cynthia.keely@gmail.com with your contact information. The WVSRC will contact you with more information. By sponsoring a speaker, you can receive special pricing on your exhibit booth.

EVENT SPONSORS

This event would not be possible without support from our exhibitors and special event sponsors. Please show your support by signing up for one or more of the special events listed below. By doing so, you will receive special recognition during the conference. To sponsor a portion(s) of the event simply add that to your Exhibitor Registration, or simply only provide a Sponsorship if you and your organization do not wish to be an Exhibitor.

· Registration: $300 – company name displayed on agenda and displayed in the registration area.

· Refreshment Break AM: $400– company name listed on agenda and displayed in break area.

· Refreshment Break PM: $400– company name listed on agenda and displayed in break area.

· Main Meal Sponsor: $500 – company name listed on agenda and displayed in the meal area.

· Welcome Event Sponsor: $1,000– company logo displayed with verbal recognition throughout conference.

All companies, for-profit, non-profit, and government are invited to participate as exhibitors at this event.

RESTRICTED/UNRESTRICTED GRANTS: If your organization requires the WVSRC to complete an online application or form(s) to receive an unrestricted or restricted grant for your organization to attend as an exhibitor and/or provide a presenter for this event, please notify the WVSRC with details as soon as available to begin this process.

HOW TO REGISTER:

Online Registration: Follow the steps below to complete our secure registration and payment with a major credit card.

Payment By Mail: complete and return the WVSRC Exhibitor and Sponsorship Registration Form with check payable to The West Virginia Society for Respiratory Care, Inc.

Mail check payment to:

Cynthia Keely

c/o WVSRC Fall Conference

1027 Valley Road, Charleston, WV 25302

If you have any questions, please do not hesitate to contact me or any member of the WVSRC Board of Directors.

Thank you for considering participation in our conference.

Sincerely,

WVSRC Board of Directors

LODGING: Reserve by August 28, 2024, for the Discounted Conference Rate: The limited block of rooms is $104+ tax for one King or $109+ tax for 2 Queen bedrooms. Get yours today!

• Reserve a Room Online using the direct Holiday Inn Group at: LINK
• Holiday Inn Morgantown – University Area
• 1188 Pineview Drive, Morgantown, WV 26505
• Front Desk: 304-241-6649

The City of Morgantown

Morgantown is a treasure trove of natural beauty, nestled amidst the rolling hills of West Virginia. Majestic mountains, tranquil rivers, and lush greenery await your exploration. From hiking and biking along scenic trails to kayaking and fishing in the pristine waters, nature enthusiasts will be awe-struck by the abundance of outdoor adventures available at their doorstep. https://www.morgantownwv.gov/