PROSPECTIVE EXHIBITORS AND EVENT SPONSORS The West Virginia Society for Respiratory Care, Inc. (WVSRC), a non-profit and chartered affiliate of the American Association for Respiratory Care (AARC), invites you and your organization to exhibit at our conference.

The event’s goals are to increase the knowledge and capabilities of healthcare professionals working with patients with lung disease. The individuals participating will be AARC/WVSRC members and non-members, hospital and clinic-based respiratory therapists, Pulmonary Function, Sleep lab, Pulmonary Rehab, Durable Medical Equipment, and Home Care-based staff, registered nurses, respiratory therapy students, and other healthcare providers.

As an exhibitor, we would like your company to provide information pertaining to the diagnosis, education, management, and/or treatment of lung disease, as well as organizations who have a vested interest in respiratory therapists. This can include but not limited to equipment or medication demonstrations and products, educational or informational fliers and brochures, recruiters, and materials pertinent to this conference. We also welcome organizations who employ or recruit specific specialty services and staff.

Event details:

• Dates of the conference: Thursday February 6 and Friday February 7, 2025
• Location: Canaan Valley Resort and Conference Center, Davis, WV, 26260 phone: 304.866.4121
• Contact person/phone number: Cindy Keely, WVSRC Conference Planning Chair, 304-549-0296
• Suggested arrival time to set-up booth: Wed. Feb 5 after 5pm; or Feb 6 from 7am-8:00am
• Conference hours: Feb 6: 7:00am-7:30pm; Feb 7: 7:00am – 12:00pm
• Estimated number of attendees: 130-150
• Number/size of tables per booth: One 6 or 8 ft. table per vendor unless additional requested.
• Number of chairs: 2
• Tablecloths: standard white provided by facility

EXHIBITOR REGISTRATION FEE: $600 per exhibit space – fee is for exhibit space only (maximum 2 staff)

• If your company wants to have more than 2 representatives attending, there is an additional fee of $50.00 for each representative.
• Early Exhibitor Registration ends January 5, 2025.

LATE EXHIBITOR REGISTRATION FEE: After January 5, 2025, each exhibitor space will cost $700.

Exhibitors are permitted to purchase more than one table to accommodate a larger space and/or additional representatives.

*Note: Exhibit area is separate from the lecture area as required for continuing education units.

**WVSRC W9 and Non-profit certificate available upon request.

Event Lodging: a discounted block of rooms will be available for attendees and exhibitors at Canaan Valley Resort & Conference Center. Details will be shared soon.

Sponsor a Speaker

If you or your organization is interested in sponsoring a speaker for the conference, send an email to cynthia.keely@gmail.com with your contact information. The WVSRC will contact you with more information. By sponsoring a speaker, you can receive special pricing on your exhibit booth.

EVENT SPONSORS

This event would not be possible without support from our exhibitors and special event sponsors. Please show your support by signing up for one or more of the special events listed below. By doing so, you will receive special recognition during the conference. To sponsor a portion(s) of the event simply add that to your Exhibitor Registration, or simply only provide a Sponsorship if you and your organization do not wish to be an Exhibitor.

• Registration: $300 – company name displayed on agenda and displayed in the registration area.
• Refreshment Break AM: $400– company name listed on agenda and displayed in break area.
• Refreshment Break PM: $400– company name listed on agenda and displayed in break area.
• Main Meal Sponsor: $500 – company name listed on agenda and displayed in the meal area.
• Welcome Event Sponsor: $1,000– company logo displayed with verbal recognition throughout conference.
• All companies, for-profit, non-profit, and government are invited to participate as exhibitors at this event.

RESTRICTED/UNRESTRICTED GRANTS: If your organization requires the WVSRC to complete an online application or form(s) to receive an unrestricted or restricted grant for your organization to attend as an exhibitor and/or provide a presenter for this event, please notify the WVSRC with details as soon as available to begin this process.

HOW TO REGISTER:

Online Registration: scroll to the bottom of this webpage to register!

Follow the steps below to complete our secure registration and payment with a major credit card.

• A PayPal account nor a login is required, simply pay as a guest. You will receive an email confirmation when you have completed the registration and provided payment.
• Please disable popup blocker before registering, as it may prevent the payment window from opening. If you’re using a work computer, the firewall may prevent the registration and payment window from opening.

Payment By Mail: complete and return the WVSRC Exhibitor and Sponsorship Registration Form.

Make Check Payable to: The West Virginia Society for Respiratory Care, Inc.

Mail check payment to:

Cynthia Keely

c/o WVSRC Fall Conference

1027 Valley Road, Charleston, WV 25302

If you have any questions or requests, please do not hesitate to contact me or any member of the WVSRC Board of Directors.

Thank you for considering participation in our conference.

Sincerely,

WVSRC Board of Directors